Setting up multiple companies to separate business interests can seem very straight forward. There are however important considerations. We explore the implications of owning too many companies.
July 2025 Newsletter
22 July 2025
Accounting & Compliance, Digital & Tech
Extracting Funds From An Owner-Managed Company
“What’s the most tax-efficient way to take funds out of my company?” is perhaps the most common question put to accountants by their owner-managed company clients.
The answer used to be simple: “Take a salary up to the level of the personal allowance and take the rest as a dividend”.
Unfortunately, we are no longer able to give such a straightforward, one-size-fits-all answer.
Put simply, the most honest answer we can give without performing individualised calculations is “It depends”!
If the director(s) need to take a market rate salary for commercial reasons (including obtaining finance in their own name or for making personal pension contributions), this should be a priority.
Individual calculations need to be carried out to arrive at the optimal profit extraction strategy for all but the most straightforward businesses.
This is because the optimal extraction method will depend on a range of factors, including but not limited to:
- The company’s profit level, which determines its rate of corporation tax;
- The number of director/shareholders;
- The available distributable reserves in the company;
- The director/shareholder’s other income, which determines their marginal rate of income tax and the amount of Personal Allowance available to them.
- The director/shareholder’s age – those aged 66 or over do not pay employees National Insurance Contributions;
- The availability of the £10,500 Employment Allowance (EA) – the company might not qualify for EA or it might already be utilised by other employees’ salaries;
- Possible applicability of National Minimum/Living Wage legislation.
Consideration then needs to be given to the cash requirements of the director/shareholders.
Extracting all available funds from the company is likely to incur a higher tax cost than extracting a set figure that is sufficient to cover living costs.
Funds retained in the company will not be subject to income tax until they are taken out of the company by the director/shareholders.
Alternatively, funds may be retained in the company with a view to realising a capital gain on the eventual sale or liquidation/striking off of the company.
The capital gain will be subject to Capital Gains Tax and could be eligible for Business Asset Disposal Relief.
For many director/shareholders, the ‘classic’ extraction model of taking a salary equal to the £12,570 personal allowance, followed by dividends sufficient to cover their living requirements, is likely to be a tax efficient strategy, however, as can be seen above, there are many factors that may change the position.
Individualised advice may be necessary – if you wish to discuss your profit extraction plan with us please get in touch – we’d be happy to help!
Childcare Accounts Can Subsidise Summer Childcare Costs
If you have children under 12 who attend a nursery, after school club, playscheme or childminder, or you are considering sending them to a summer camp, you should think about setting up a tax-free childcare account.
The government adds 25% to the amounts that you save in the account – up to £2,000 for each child – so £8,000 is topped up to £10,000 (a higher amount applies for disabled children).
The account is then used to pay Ofsted registered childcare providers.
Note that it doesn’t need to be the child’s parents paying into the account; uncles, aunts, grandparents and others can also make payments.
The government have noticed that many families who are eligible for this scheme are yet to set up their accounts, so if you are an employer you could bring this to the attention of your staff to increase the take up.
Note that parents are not eligible if either of them has adjusted net income in excess of £100,000 for the current tax year.
Salary Sacrifice For Pension Contributions
Employees who join their employer’s pensions salary sacrifice scheme stop paying pension contributions and instead sacrifice part of their gross salary in return for higher employer pension contributions.
This means that both employers’ and employees’ National Insurance Contributions (NICs) are saved whilst maintaining the same amount of pensions savings. This is because employers’ pension contributions are exempt benefits and they are not caught by the salary sacrifice rules.
The employers’ NICs saving is the main benefit of such schemes.
The employer can choose to use all or none of the saving to invest in the employees’ pensions.
Before implementing a pensions salary sacrifice scheme, employers should consider the drawbacks of operating one, such as the extra administration and the risks of failing to comply with National Minimum Wage legislation.
Thought should also be given to the interaction with Auto Enrolment obligations.
Communication with employees is also essential because their reduced gross salary may affect their entitlement to earnings-based payments such as bonuses, as well as statutory payments such as sick pay.
For a salary sacrifice to be considered ‘successful’ by HMRC it must meet certain requirements, including amending the employees’ contracts.
If you are interested in implementing such a scheme, please speak to us.
MTD For Income Tax: Income From Jointly Held Property
If you are a sole trader or landlord with combined turnover from trade and property exceeding £50,000 in 2024/25, you’re likely to be mandated into Making Tax Digital (MTD) from 6 April 2026.
Individuals with lower income will be mandated at later dates.
We have covered the general MTD requirements in previous newsletters, but it’s time to focus on how MTD will apply to those with income from property that is jointly owned by more than one person.
The MTD legislation prescribes the various categories that should be used to record each individual item of income and expenditure.
Any MTD-compatible software package or spreadsheet should enable you to categorise income and expenditure according to the prescribed categories for jointly held property income.
Each quarter, year-to-date totals for each category will be totalled and submitted to HMRC in a Quarterly Update.
There are two easements that individuals with jointly held property income can take advantage of:
- Easement for individuals with turnover below £90,000 per annum – instead of using the various categories, it will be sufficient to categorise each item as either ‘income’ or ‘expense’.
- Easement for jointly held property income – this involves recording just one quarterly figure for each of the prescribed income categories and one annual figure for each of the prescribed expense categories.
If an individual qualifies, it is possible to combine the two easements, which would mean that reporting income from jointly held property would entail entering one total income figure each quarter and one annual total expense figure in quarter 4.
We’re speaking with our clients in detail over the coming year about making sure they’re MTD ready, however if you’ve got any queries please contact your account manager.
VAT On Private Tuition
A recent First Tier Tribunal case gave us a useful reminder of the rules governing the VAT treatment of private tuition.
In Rushby Dance & Fitness Centre v HMRC (TC09534), the lead appellant and three other dance tutors unsuccessfully argued that their dance classes qualified as VAT-exempt private tuition.
The exemption for private tuition is contained in the Value Added Tax Act 1994 (Schedule 9, Group 6, Item 2): “The supply of private tuition, in a subject ordinarily taught in a school or university, by an individual teacher acting independently of an employer.”
The education exemption for VAT is commonly misunderstood and as a result we’ve seen many businesses come under fire with HMRC for declaring themselves VAT exempt when in fact they should have been VAT registered for a while.
If you have any queries on your VAT status, particularly within the education sectors, then please reach out.
The content in this blog is correct as of 21st July 2025. See terms and conditions.
